Subject: Business Studies
The objective of filing is to preserve the records safely and systematically. So, proper classification is made to fulfill the objective. It is classified according to different headings under which the records are classified as per common characteristics. The process of keeping records on the basic of roman, Devanagari or alphabets is called alphabetical filing.
The objective of filing is to preserve the records safely and systematically. So, proper classification is made to fulfill this objective. The filing is classified according to different headings under which the records are classified as per common characteristics. The methods of filing are discussed as follows:
The process of keeping records on the basis of roman, Devanagari or any other alphabets is called alphabetical filing. In the most used system documents are kept and arranged according to the Roman alphabet such as A to Z but in Nepal, Devanagari script is also used. In this method, files and folders are classified and arranged in drawers on the basis of alphabets of the name of persons, firms, and institutions.
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The files that are kept and arranged according to the numerical order is called numerical filing. There are two types of numerical filing:
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The geographical filing is the method of arranging the documents and letters according to town, district, zones, region, and countries. The alphabetic arrangement is also adopted in a geographical method of filing.
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Chronological filing method refers to the arrangement of files based on the time of the documents, letter, documents received and dispatched. The documents are arranged in order of their date, day and time.
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Subject method of filing refers to the arrangement of the files and folders in the drawer according to the name of subjects and the subjects are arranged alphabetically. The subject may be sub-divided as per volume of transaction and correspondence according to the alphabetical order.
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References:
Khanal, Soma Raj, Surendra Thapa Aslami and Sitaram Dhakal.Business Studies.Kathmandu: Taleju Prakashan, 2067.
Pant, Prem R., et al.Business Studies.Kathmandu: Buddha Academic Publishers and Distributors Pvt. Ltd., 2010.
What is alphabetical filling? Explain its advantages and disadvantages.
The process of keeping records on the basis of roman, devanagari or alphabets is called alphabetical filing. In this method, files and folders are classified and arranged in drawers on the basis of alphabets of the name of persons, firms, and institutions. The documents are kept and arranged according to the roman alphabet such as A to Z and in devnagari alphabets such as..
Advantages
Disadvantage:
What is numerical filling. Mention its advantages and disadvantages.
The method in which letters and documents are arranged in separate files in a numerical order is known as numerical filing system.
Advantage:
Disadvantage:
What is alphabetical and numerical filing? mention advantages and disadvantages of them.
The process of keeping records on the basis of roman, devanagari or alphabets is called alphabetical filing. In this method, files and folders are classified and arranged in drawers on the basis of alphabets of the name of persons, firms, and institutions.
Advantages
The method in which letters and documents are arranged in separate files in a numerical order is known as numerical filing system.
Advantage:
Disadvantage:
What is geographical classification method of filing?
The arrangement of documents according to towns, districts, zones, regions, countries etc. is called geographical classification of filing. The alphabetic arrangement is also adopted in a geographical method of filing.
Three steps are to be taken to use this method:
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What is a chronological classification of filing? Explain its advantages and disadvantages.
Chronological filing method refers to the arrangement of files based on time of the documents, letter, documents received and dispatched. Various letters and documents are identified and arranged time-wise and date-wise. This method is particularly useful for legal evidence and to record the historical facts.
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Disadvantage:
What is a subject method of filing? Explain advantages and disadvantages.
Subject wise method of filing is based upon the subject matter of correspondence.Subject method of filing refers to the arrangement of the files and folders in the 1drawer according to the name of subjects and the subjects are arranged alphabetically. In other words, letters and documents are classified and arranged in files and folders subject or sub-subject wise.
Advantage:
Disadvantage:
What is chronological classification and subject classification of filing? Mention is advantage and disadvantages.
Chronological filing method refers to the arrangement of files based on time of the documents, letter, documents received and dispatched. Various letters and documents are identified and arranged time-wise and date-wise. This method is particularly useful for legal evidence and to record the historical facts.
Advantage:
Disadvantage:
Subject wise method of filing is based upon the subject matter of correspondence.Subject method of filing refers to the arrangement of the files and folders in the 1drawer according to the name of subjects and the subjects are arranged alphabetically. In other words, letters and documents are classified and arranged in files and folders subject or sub-subject wise.
Advantage:
Disadvantage:
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