Objective and Importance of Office Layout

Subject: Business Studies

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Overview

Office layout aims to achieve the smooth performance of official work. It helps to increase the profit of any business organization. Office layout provides comfort to the employees in their work by creating a systematic layout of departments and physical facilities. Effective office layout ensures a smooth flow of work. It helps the manager to monitor and supervise the activities of his staff. Good office layout ensures effective inter-communication among staff members and departments. There are several objectives of the office layout and some of them are mentioned below : -Utilization of floor space -smooth flow of wok -Minimize risk -Maintain safety and security Effective supervision and control -Provides facilities to employee and customer Along with the various objectives there are different importance of the office layout which are mentioned below: -Proper utilization of floor space -Effective supervision -Facilitates for intercommunication -Better use of office machine and equipment -Provides comfort and increases efficiency.

Objective and Importance of Office Layout

Objectives of Office Layout

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Source: www.slideshare.net

The objective of office layout is the obtain the ultimate output that an organization wants to achieve. Office layout aims to achieve the smooth performance of official work. It helps to increase the profit of any business organization. The objective of office layout is explained as below:

  1. Utilization of floor space:
    The office layout aims to make full utilization of office space available. It attempts to minimize the wastages of office space. The scientific office layout design minimizes the cost of office and increases profit for it.
  1. The smooth flow of work:
    The office layout aims to bring efficiency in office operation. It attempts to reduce wastage of time and effort of time. The good office layout smoothens the overall activities of the organization and in turn, helps to reduce the cost.
  1. Minimize risk:
    Assets of the business are subject to the risk of loss by fire, accident and other damage. The scientific office layout helps to minimize the possibility of risk to business property. It protects office assets in a safe manner.
  1. Maintain safety and security:
    There might be different types of accident in business which may cause risk to health and life of employees. The good office layout minimizes industrial accident and protects the life of its employee. It safeguards the property of office as well.
  1. Effective supervision and control:
    Employees are to be regularly guided and controlled. The scientific office layout provides facilities for effective supervision of employees and they are provided guidance and assistance to improve their current performance.
  1. Provide facilities to employee and customer:
    Employee and customer need different facilities such as water, imitate health care, canteen, restroom, etc. The good office layout is easily escapable to all these facilities. It arranges different facilities required in a systematic manner.

Importance of Office Layout

Source: www.slideshare.net
Source: www.slideshare.net

The following points highlight the importance of office layout:

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  1. Proper utilization of floor space:
    Office layout assures the optimum utilization of floor space. Office layout makes proper arrangement for human and physical resources which helps to utilize the floor space. Proper utilization of floor space reduces operating office and administration costs.

  2. Effective supervision:
    Office layout helps the office manager to supervise the activities of employees and departments in an easy and effective manner.

  3. Facilitates for inter-communication:
    Good office layout ensures effective inter-communication among staff members and departments. Effective inter-communication leads to successful office operations.

  4. Better use of office machines and equipment:
    The proper utilization of machines and equipment is possible only through proper office layout. The office outlay increases the utilization of the machines and equipment effectively. This will reduce the operating cost of office and administration.

  5. Provides comfort and increases efficiency:
    Office layout provides comfort to the employees in their work by creating a systematic layout of departments and physical facilities.

  6. Gives favorable impression to customers and visitors:
    Effective office layout develops a positive image of the office among the customers and visitors. It makes outlook of office attractive and impressive.

  7. The smooth flow of work:
    Effective office layout ensures a smooth flow of work. It helps the manager to monitor and supervise the activities of his staff.

 

 

 

 

 

 

 


References:

Khanal, Soma Raj, Surendra Thapa Aslami and Sitaram Dhakal.Business Studies.Kathmandu: Taleju Prakashan, 2067.

Pant, Prem R., et al.Business Studies.Kathmandu: Buddha Academic Publishers and Distributors Pvt. Ltd., 2010.

 

 

 

Things to remember
  1. Office layout aims to achieve the smooth performance of official work.
  2. The office layout aims to make full utilization of office space available.
  3. The office layout aims to bring efficiency in office operation. 
  4. Office layout assures the optimum utilization of floor space. 
  5. Effective office layout ensures a smooth flow of work.
  6. Office layout assures the optimum utilization of floor space. 
  • It includes every relationship which established among the people.
  • There can be more than one community in a society. Community smaller than society.
  • It is a network of social relationships which cannot see or touched.
  • common interests and common objectives are not necessary for society.
Questions and Answers

The objectives of office layout are:

  • Utilization of floor space
  • Smooth flow of work
  • Minimize risk
  • Maintain safety and security
  • Effective supervision and control
  • Provides facilities to employees and customer

The objective of office layout is the ultimate output that an organization wants to achieve. The objectives of office layout are:

  • Utilize the flow space:
    Office layout makes effective utilization of available space in a systematic way. The scientific office layout design minimized the cost of office of business and increase profit for it.

  • Smooth flow of work:
    Simple, easy and prompt workflow  are essential for work progress. It attempts to reduce wastage of time and effort of time. The good office layout brings continue in performance.

  • Minimize risk:
    Office layout  helps to minimize the risk of accidents and loss to physical assets.  The scientific office layout helps to minimize the possibility of risk to business property. It protects office assets in a safe manner

  • Maintain safety and security:
    There might be a different accident in business which may cause risk to health and life of employees. The good office layout minimizes industrial accident and protects the life of its employee. It safeguards the property of office as well.
     
  • Effective supervision and control:
    Employees are to be regularly guided and control.  Due to proper arrangement of office layout, the office manager finds easy and convenient to supervise the activities of his staff. Close contact and supervision can be maintained through better communication.

  • Provides facilities to employee and customer:
    Employee and customer need different facilities such as water, imitate health care, canteen, rest room etc. It ultimately enhances the efficiency of the staff and productivity of the organisation.

  • Flexibility:
    Office layout provides flexibility in arranging the facilities of the office as per the changing needs, an context of the organisation.

The systematic arrangement of different facilities inside office area is called office layout. It is the systematic and scientific management of machine, equipment, furniture and other resources in the office to achieve a business objective. It arranges different facilities in order to bring smoothness in work performance. 

According to Hicks and Place,” Office Layout refers to the arrangement of a work station in the space involve so that all equipment, supplies, procedure and personal can function at maximum efficiency.

n conclusion, office layout refers to the scientific and systematic arrangement facilities inside an office. It places different resource such as furniture, machine, and equipment at an appropriate location. . It allows free flow of work and free movement of an employee at work. Office layout makes maximum utilization of office space and increases profit for business.

The objective of office layout is the ultimate output that an organization wants to achieve. The objectives of office layout are:

  • Utilize the flow space:
    Office layout makes effective utilization of available space in a systematic way. The scientific office layout design minimized the cost of office of business and increase profit for it.

  • Smooth flow of work:
    Simple, easy and prompt workflow  are essential for work progress. It attempts to reduce wastage of time and effort of time. The good office layout brings continue in performance.

  • Minimize risk:
    Office layout  helps to minimize the risk of accidents and loss to physical assets.  The scientific office layout helps to minimize the possibility of risk to business property. It protects office assets in a safe manner

  • Maintain safety and security:
    There might be a different accident in business which may cause risk to health and life of employees. The good office layout minimizes industrial accident and protects the life of its employee. It safeguards the property of office as well.
     
  • Effective supervision and control:
    Employees are to be regularly guided and control.  Due to proper arrangement of office layout, the office manager finds easy and convenient to supervise the activities of his staff. Close contact and supervision can be maintained through better communication.

  • Provides facilities to employee and customer:
    Employee and customer need different facilities such as water, imitate health care, canteen, rest room etc. It ultimately enhances the efficiency of the staff and productivity of the organisation.

  • Flexibility:
    Office layout provides flexibility in arranging the facilities of the office as per the changing needs, an context of the organisation.

A systematic office layout is crucial for efficient and smooth functioning of business enterprise. The following are the importances of office layout:

  • Proper utilization of floor space:
    Office layout makes proper arrangement for human and physical resources which helps to utilize the floor space. In fact, proper utilization of floor space reduces operating office and administration costs.

  • Effective supervision:
    Office layout helps the office manager to supervise the activities of employees and departments in an easy and effective manner.

  • Facilitates for inter-communication:
    Successful office operations depend upon effective and efficient inter-communication.  Effective inter-communication leads to successful office operations.

  • Better use of office machines and equipment:
    The proper utilization of machines and equipment is possible only through proper office layout. It ensures better arrangement of machines and equipment and increases utilization of their capacity. This will reduce the operating cost of office and administration.

  • Provides comfort and increases efficiency:
    Office provides a systematic layout of departments and physical facilities of office provides much comfort and convenience to the employees.

  • Gives favorable impression to customers and visitors:
    Effective office layout makes the outlook of the office attractive and impressive. It ultimately develops a positive image of the office among customers and visitors.

  • Smooth flow of work:
    Effective office layout ensures smooth flow of work. It helps the manager to monitor and supervise the activities of his staff. Hence proper layout ensures smooth flow of work.

The systematic arrangement of different facilities inside office area is called office layout. It is the systematic and scientific management of machine, equipment, furniture and other resources in the office to achieve a business objective. It arranges different facilities in order to bring smoothness in work performance. 

According to Hicks and Place,” Office Layout refers to the arrangement of a work station in the space involve so that all equipment, supplies, procedure and personal can function at maximum efficiency.

n conclusion, office layout refers to the scientific and systematic arrangement facilities inside an office. It places different resource such as furniture, machine, and equipment at an appropriate location. . It allows free flow of work and free movement of an employee at work. Office layout makes maximum utilization of office space and increases profit for business.

A systematic office layout is crucial for the efficient and smooth functioning of business enterprise. The following are the importances of office layout:

  • Proper utilization of floor space:
    Office layout makes proper arrangement for human and physical resources which helps to utilize the floor space. In fact, proper utilization of floor space reduces operating office and administration costs.

  • Effective supervision:
    Office layout helps the office manager to supervise the activities of employees and departments in an easy and effective manner.

  • Facilitates for inter-communication:
    Successful office operations depend upon effective and efficient inter-communication.  Effective inter-communication leads to successful office operations.

  • Better use of office machines and equipment:
    The proper utilization of machines and equipment is possible only through proper office layout. It ensures better arrangement of machines and equipment and increases utilization of their capacity. This will reduce the operating cost of office and administration.

  • Provides comfort and increases efficiency:
    Office provides a systematic layout of departments and physical facilities of office provides much comfort and convenience to the employees.

  • Gives favorable impression to customers and visitors:
    Effective office layout makes the outlook of the office attractive and impressive. It ultimately develops a positive image of the office among customers and visitors.

  • Smooth flow of work:
    Effective office layout ensures smooth flow of work. It helps the manager to monitor and supervise the activities of his staff. Hence proper layout ensures smooth flow of work.
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