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Folder Management

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What is a File?

Files are collections of information. In fact, almost all of the information stored in a computer is stored in a file. There are many different types of files, including operating system files, program files, and your own files.


Different types of files store different types of information. each file is given a filename and has a three-letters extension name that identifies the file type. The filename and filename extension are separated by a period (dot sign). For example, a document created using Word Pad might have the file name, letter to suyash.doc

Some common file name extensions are

  • doc: Word or WordPad document
  • txt: Notepad text file
  • eml: Email file
  • xls: Excel spreadsheet
  • htm or html: HTML file (web page)
  • ppt: PowerPoint presentation
  • mdb: Access database

Creating, Renaming, and Deleting files

With Windows XP, you can create a file using different programs such as Word Pad or Notepad.

To create a file using Notepad

  • Click Start.
  • Choose All Programs, select Accessories and Select Notepad.
  • Notepad opens.
  • Type some text.
  • Choose File and Save from the menu bar (Ctrl + S).
  • Save your file to he desktop.
  • Name your document new document. In the Save type drop down box, be sure your document is saved as a text document.
  • Click Save. Your file is now saved to the desktop.

To rename a file

  • Select the file name.
  • Right-click over the file icon.
  • Choose Rename. The filename is highlighted in blue, ready to be retyped.
  • Type a new name and press Enter.

The file is renamed. You can also delete files.

To delete a file

  • Select the file name.
  • Right-click the file icon.
  • Choose Delete. A Confirm Delete dialog box appears asking you if you are sure you want to send the file to the Recycle Bin.
  • Choose Yes.

The file is moved to the Recycle Bin.

What is a Folder?

Folder is the location name that stores so many files. It is similar to the directory of MS-DOS. It is denoted with yellow box. To view the structure of a Windows XP folder, let's open a folder called My Documents.

To open and view the contents of the My Documents folder

  • Double-click the My Documents icon on the desktop. The My Documents folder opens.


  • Right-click the My Documents icon (on the desktop).
  • Choose Open.


  • Open the Start menu and choose My Documents.

All Windows XP folders include the following features:

  • Title bar: contains the name of the folder
  • Menu bar: contains the File, Edit, View, Favorites, Tools, and Help menus.
  • Navigation bar: contains the Back, Forward, Up, Search, Folders, and Views buttons.
  • Address bar: shows current folder location. Use drop down arrows to navigate your computer's place.
  • White space: displays contents of the folder ( folders and files)
  • File and Folder Tasks List: a convenient list of tasks.
  • Other Places: convenient list of your computer's places
  • Details: describes the folder

Creating, Renaming, and Deleting Folders

At some point, you may want to create a folder within a folder. Here, practice creating a Class Nine folder in the My Documents Folder.

To create a new folder in the My Documents:

  • Open My Documents.
  • Choose File, New Folder. A new folder icon appears in My Documents, with its name highlighted.
  • Type a new name and click Enter.


To rename a folder

  • Select your folder
  • Right-click the folder icon.
  • Choose Rename.
  • Type a new name and press Enter.


To delete a folder

  • Select your folder
  • Right-click the folder icon.
  • Choose Delete. A Confirm Folder Delete dialog box appears asking you if you are sure you want to send the file to the Recycle Bin.
  • Choose Yes.
  • The folder is moved to the Recycle Bin.


Questions and Answers

Click on the questions below to reveal the answers

  • Which of the following represent applications, files, and other parts of operating system?

    start bar
  • Which of the following is not a type of folder view?

  • The two ways to arrange multiple windows on the desktop are ______.

    click and point
    minimize and maximize
    cascade and title
    drag and drop
  • A named area on a disk that is used to store related sub folders and files is called _______.

  • Which one is not file name extension?

  • Which one has the file name extention xls?

    Excel spreadsheet
    power point presentation
    word pad
    note pad
  • Access database has __________ as file name extension.

  • Notepad has _________ as file name extension.

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