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Budget Sheet

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A budget sheet is the statement of the annual appropriation of the budget, budget release and budget expenditures of operating level offices. It is one of the main documents, which is prepared by all operating level offices to record and report budget release and budget expenditures. It is used for controlling budget expenditures. It is prepared by such offices at the end of each month. It is prepared with the help of journal vouchers and submitted to the central level offices. It has 12 main heads and 47 subheads of expenditures. It is prepared under the prescribed format of AGF No. 8.

Objectives of Budget Sheet

The main objectives of preparing budget sheet are as follows: -

  • To keep a systematic record of the annual appropriation of the budget, budget release and budget expenditure under different budget heads and subheads.
  • To provide detailed information regarding annual appropriation of the budget, budget release and budget expenditures.
  • To maintain effective control on misappropriation of public funds while spending money on different heads of expenditures.
  • To make the expenditures within the limitations of the budget.
  • To provide historical data on expenditures and to assist for estimating budget.
  • To provide financial data and information for preparing financial statements and reports.

Importance of Budget Sheet

A budget sheet is a very important statement for operating level government offices which is used for controlling budget expenditures. Its main importance are as follows:

  • It provides information about annual appropriation, budget release and budget expenditure under different budget heads.
  • It helps to maintain effective control over the budget.
  • It facilitates the preparation of financial statement of reports.
  • It also supports for the preparation of the budget and run the financial administration.
  • It facilitates for an audit of books of account.



  • A budget sheet is the statement of the annual appropriation of the budget, budget release and budget expenditures of operating level offices.
  • The budget sheet is prepared by such offices at the end of each month.
  • The budget sheet is prepared with the help of journal vouchers and submitted to the central level offices. 
  • The budget sheet has 12 main heads and 47 subheads of expenditures. It is prepared under the prescribed format of AGF No. 8.
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Very Short Questions

Budget Heads

Salary

Local allowance

Office operating expenses

House rent

Fuel for other

Miscellaneous expenses

Furniture

Machinery

Budget Head No.

21111

21112

22311

22121

22314

22711

29311

29511

Appropriation for the current fiscal year

1,25,000

5,000

18,000

15,000

6,000

30,000

9,000

30,000

Budget transfer

Release

Date

Ref No.

Particular

Total

Budget release upto Marga

76,200

45,000

1,200

4,000

5,000

2,000

15,500

4,000

-

Poush 3

Budget release for the month

24,000

10,500

350

2,000

1,000

500

4,000

-

5,650

Poush 18

Additional budget release

22,000

-

-

-

-

-

-

-

22,000

Release up to Poush

1,22,200

55,500

1,550

6,000

6,000

2,500

19,000

4,000

27,650

Expenditure

Poush 10

Mr. Dahal’s advance Clearance

5,000

5,000

(4,800)

(4,800)

Poush 25

Rent paid

3,000

3,000

Expenses for the month of Poush

3,200

3,000

200

Expenses upto the month of Poush

1,25,400

55,500

1,550

6,000

9,000

2,500

19,200

4,000

27,650

Budget Heads

Salary

Local allowance

Office materials

Furniture

Machinery

Contigency

Budget Head No.

21111

21112

22311

29311

29511

22911

Appropriation for the current fiscal year 5,60,000

4,00,000

20,000

30,000

50,000

50,000

10,000

Budget transfer

Date

Ref No.

Particular

Total

R

e

l

e

a

s

e

Release up to Aswin

1,32,000

60,000

4,000

8,000

20,000

40,000

-

Kartik 3

Received budget release order

78,000

64,000

2,000

2,000

10,000

-

-

Release upto Kartik

2,10,000

1,24,000

6,000

10,000

30,500

40,000

-

Expediture

Kartik 10

Furniture advance cleared of Mr. Bhattarai

10,500

10,500

-

(10,000)

(10,000)

Kartik 20

Purchase of office materials

3,000

3,000

-

Total expenditure of the month

3,500

3,000

-

Expenditure upto Aswin

2,10,000

1,24,000

6,000

10,000

30,500

40,000

-

Expenditure up to Kartik

2,13,000

1,24,000

6,000

13,000

30,500

40,000

-

A budget sheet is the statement of the annual appropriation of the budget, budget release and budget expenditures of operating level offices. It is one of the main documents, which is prepared by all operating level offices to record and report budget release and budget expenditures. It is used for controlling budget expenditures. It is prepared by such offices at the end of each month. It is prepared with the help of journal vouchers and submitted to the central level offices. It has 12 main heads and 47 subheads of expenditures. It is prepared under the prescribed format of AGF No. 8.

The following are the objectives of budget sheet:

  • To keep a systematic record of the annual appropriation of the budget, budget release and budget expenditure under different budget heads and subheads.
  • To provide detailed information regarding annual appropriation of the budget, budget release and budget expenditures.
  • To maintain effective control on misappropriation of public funds while spending money on different heads of expenditures.
  • To make the expenditures within the limitations of the budget.
  • To provide historical data on expenditures and to assist for estimating budget.
  • To provide financial data and information for preparing financial statements and reports.

The importance of budget sheet are as follows:

  • It provides information about annual appropriation, budget release and budget expenditure under different budget heads.
  • It helps to maintain effective control over the budget.
  • It facilitates the preparation of financial statement of reports.
  • It also supports for the preparation of the budget and run the financial administration.
  • It facilitates for an audit of books of account.

0%
  • A ______ is the statement of the annual appropriation of budget, budget release and budget expenditures of operating level offices.

    petty cash book
    bank cash book
    journal voucher
    budget sheet
  • Budget sheet is prepared by operating level offices at the end of ______.

    each year
    each month
    each two months
    each week
  • Budget sheet has ______ main heads of expenditures.

    8
    12
    18
    47
  • Budget sheet has ______ subheads of expenditures.

    8
    12
    18
    47
  • Budget sheet is prepared under the prescribed format of AGF No. ______.

    9
    19
    10
    8
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